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UN Cell

Officer In-charge:      Shri ANURAG SIKKA, Senior Accounts Officer
Intercom No.:             115                 Email id: uncell[dot]pcdand[at]nic[dot]in

This Cell deals with the following:

 

  1. The PCDA, New Delhi has been nominated as the nodal office by the Ministry of Defence for all UN Missions.
  2. Monitoring of receipt of reimbursements from UN in respect of all Missions.
  3. Disbursement of Overseas Allowance (OSA) to the Indian Troops deployed in various UN peacekeeping missions.
  4. Disbursement of advances for Imprest and National Day celebrations.
  5. Payment of compensation to contingent member/Next of Kin of the deceased member of Indian contingents on receipt of the same from UN.
  6. Briefing / de-briefing, at the time of Induction/ De-induction of the Office Incharge of the DAD Cells / SAOs of AF Missions.

Frequently Asked Questions (FAQs):

Q. What are various Overseas Allowance (OSA) claims?

Ans
. Overseas Allowance (OSA) claims includes Initial claims, Regular claims, Final claims, and Extended Tenure claims.

Q. What are the documents required in the initial OSA claim?

Ans
. OSA claim with Annexure A,B,C, Government sanction letter, flight wise induction, Part – II Order, induction report, nominal roll, CDs.

Q. What is the maximum limit of OSA that can be demanded in the Mission area?

Ans
. USD 500 for Officers and USD 200 for Junior Commissioned Officers and Other Ranks per month (to be demanded in initial & regular claims only).

Q. What is the commission charged by bank on withdrawal of cash in Mission area cash & who bears the commission?

Ans
. Commission charged by bank on withdrawal of cash in Mission varies from mission to mission as under :                                     

Missions BANK COMMISSION
MONUSCO 1.16%
UNIFIL USD11
UNMISS No bank account
UNDOF

USD 10 by sender bank

0.15% or USD 20 whichever is higher, by receiver bank

0.75% on withdrawal


Q. If a contingent member is inducted in the Mission area on 12th January, from which date he will get OSA?

Ans
. The contingent member will get OSA from 12th January itself.

Q. If a contingent member is de-inducted from the Mission area on 20th January, till which date he will get his OSA?

Ans
. In such a case the contingent member will get OSA till 19th January.

Q. When should the advance taken is adjusted?

Ans
. Troops going to be inducted in Mission area can take OSA advances as under :-

         MONUSCO, UNIFIL & UNDOF :     USD 250 per individual

         UNIMISS                                   :      USD 1000 per individual

 If the entitlement for the initial month comes more than the advance drawn, the adjustment will be carried out in the initial OSA only otherwise from next month full OSA entitlement.

Q. Why OSA claim can’t be sent before the completion of the month to PCDA?

Ans
. OSA is actually given against the troop cost which is reimbursed by UN.  In case there is causality towards the end of the month, then whole claim will have to be revised.  It may so happen that one contingent member is repatriated on some health / disciplinary ground.  So that claim is correct in all respects, it should preferably be deposited in PCDA only at the end of the month.

          However, the OSA claim may be forwarded through email to the PCDA on 1st working day of the month for previous month's claims. Hard copies of the claim also to be followed.

Q. In a month there is initial claim, regular claim and final claim.  How the claim should be forwarded?

Ans
. In such cases the claims should go in a single forwarding letter for a particular month.

Q. What is the definition of six months as mentioned in the Government sanction letter.

Ans
. If one contingent member has come on 12th of January, his six months will expire on 11th July.  Six months doesn’t mean 180 day which is interpreted by some of the contingent members/units.

Q. What is extended period OSA claim?

Ans
. When a contingent member stays in the Mission Area beyond the six months/one year period, extra days will be considered as extended period OSA.

Q. Whether OSA is payable when one contingent member is on UN authorised leave & special leave as sanctioned by CMPO branch?

Ans
. Yes, when one contingent member is on UN authorised leave. But not on when one contingent member is on UN special leave.

Q. Who will process the case for extended period?

Ans
. Case for extended period will be processed by Units through MPO branch------CDR-------SD-3.

Q. When the extended period of OSA will be forwarded?

Ans
. The extended period of OSA will be forwarded only on receipt of Government Sanction for the extended period.

Q. What are the documents required in Final OSA claim?

Ans
. OSA claim with annexure A, B, C, pre-signed acquittance roll, ledgers, CDs, de-induction Part II Order, de-induction report, nominal roll, flight wise de-induction.

Q. What are the documents required in extended period OSA claim?

Ans
. OSA claim should be supported with Annexure A, B, C, pre-signed acquittance roll, Government sanction, CDs.

Q. What should be done with the bank accounts?

Ans
. Contingent members should be advised to keep their NRE accounts open till the credit of last OSA.  Unit should request the bank as well.

Q. What is core group?

Ans
. Contingent members who are in the Mission Area for one year period constitute core group.  This includes all officers inducted with first rotation of the unit (other than Mechanised Infantry, Guards, Engineers, Air Defence Corps officers) and 10% strength of JCOs/s inducted with first rotation.

Q. Who decides who will stay as core group other than officers?

Ans
. Commanding Officer (CO) of the unit will decide who will stay as core group other than officers.

Q. Who decides what should be strength of core group?

Ans
. Army Headquarters decides what should be strength of core group.  Generally it is 10% strength of JCOs/s + all officers. Core group personnel should be reflected in GSL at Appendix C.

Q. Can OSA be deducted if one contingent member is given punishment in the form of pay fine by the contingent commander?

Ans
. So far OSA is deducted for the Number of days for which punishment in the form of pay fine is given.

Q. What is the channel of crediting OSA in respective NRE accounts?

Ans
. Units – DAD cell – PCDA – PMI New York – SBI New York – Parliament street New Delhi – respective bank – NRE accounts in the bank.

Q. What is the channel of Mission Area Cash?

Ans
. Units – DAD Cell – PCDA – PMI/SBI New York – Mission.

Q. Who is supposed to send the details of amount to be credited to the bankers?

Ans
. Respective units are supposed to send the details of amount to be credited to the bankers.

Q. What items can be purchased / repaired out of Imprest?

Ans
.    

  • Procurement of spares required for repair of Major/minor equipment.
  • Repair/provisioning of self-sustenance stores/equipment.
  • Purchase of paints, hygiene chemical, medicines and medical store etc.
  • Payment of labour charges for local repair of major/minor equipment and self-substenance store/equipment under proper work order.


Q. What are the payments deducted from Imprest balance?

Ans
. Payment of imprest bills on account of petty repairs and purchases, bank commission for cost of maintenance of bank accounts in the mission.

Q. What are the documents submitted alongwith Imprest bills?

Ans
. Extract of cash book, Requirement of items, non availability of items, board of officers, sanction of Brigade Commander, supply order / repair order, receipt / issue vouchers, inspection note, voucher from the vendor, cash receipt from the vendor, contingent bill.

Q. Where are the guidelines for Imprest?

Ans
. As laid down in the Govt. of India Ministry of Defence letter No 71362/Policy SD-3(UN)/ (i)/1306/DO/D (GS-1)/2002 dated 19 Aug 2002.

Q. What is AUR & what is the rate of authorization?

Ans
. AUR stands for Aircraft Use Report and its authorization in a mission depends upon requirement and rate of reimbursement varies for Attach and utility Aircraft. No claim is being preferred for non revenue flying hours.

Q. What are non revenue hours?

Ans
. When flying is done for maintenance, ground check other than operational requirement is called non revenue hours.

Q. What points are to be seen in the AUR?

Ans
. It is seen in the AUR whether revenue and non-revenue hours have been calculated correctly or not.

Q. What is troop cost?

Ans
. It is the reimbursement, claimed from the UN against the authorised/deployed strength as per the MOU.

Q. What will happen to the troop cost if some contingent members are repatriated in between?

Ans
. Troop cost cannot be in fraction.  So we need to take the average of the month.  If the amount of figure comes to 849.67, we will take it as 850 for troop cost calculation.  If the figure comes like 849.40, we will take it as 849 for calculation.

Q. What is COE?

Ans
. COE stands for Contingent Owned Equipment. It includes all the major and minor equipments deployed in the mission.

Q. How important is the reimbursement pertaining to COE & Self sustenance?

Ans
. Maximum emphasis is given by the Government and PCDA on this as future payment claims OSA etc depend upon the receipt of reimbursements.

Q. Who carries out COE inspection? What is the frequency of inspection?

Ans
. COE inspection is done by UN inspecting team on a quarterly basis which starts from the month of March.

Q. Who signs the inspection report?

Ans
. Inspection report is signed by the Contingent Commander, UN inspecting team, Force Commander and DOA (Director of Administration).

Q. When the signed inspection report is accepted to be available?

Ans
. The signed inspection report is normally available after two months of inspection.

Q. On what basis the costing is done?

Ans
. Costing is done on the basis of the rates specified in the MOU and the actual quantity of major and minor equipments deployed in the mission which are clearly specified in the periodic inspection reports prepared by the mission.

Q. When the inspecting team designate an equipment as unserviceable?

Ans
. When some parts of the equipment are not functioning or when complete equipment does not meet the specification as mentioned in the MOU.

Q. What is crucial while calculating the reimbursement amount?

Ans
. The Remarks offered by the inspecting authority.  It is to be seen when some items have been disallowed and on what ground, whether the unit has calculated the amount keeping these remarks under consideration.

Q. How important is the remark column?

Ans
. It is very crucial.  Partial serviceability of various equipments is mentioned in the remark column indicating for how many days reimbursement is to be given.  Also reason for non admissibility of reimbursement is given in the remark column.