Q. How POL products are procured?

.DGS&T allocates quantity to each FOL depot through Dispatch Instructions.  The OC of the depot then issues supply order to oil company based on the DI and rate contract. Accordingly, supply is made by the oil companies.

Q. How is it ensured that the products are received by the consignees?

.Copies of challans/invoices are sent by the Oil Companies with the oil tankers to the consignees.  A commissioned officer at the consignee put his signatures in ink alongwith a stamp in token of receipt of stores at the consignee end.  RV/CRV number and date is allotted to each invoice.

Q. How the transit/temperature variation loss is calculated?

.Rate contract provides for shrinkage of main grade POL products except ATF with downfall in temperature at the following rates:

  • SKO - Shrinkage (in liter) = variation in temp. X Qty. in kiloleter (kl.) X 0.9.
  • Diesel - Shrinkage (in liter) = variation in temp. X Qty. in kl. X 0.9.
  • Petrol - Shrinkage (in liter) = variation in temp. X Qty. in kl. X 1.26.
  • ATF - No shrinkage is permissible.

Q. How is it ensured that the supplies are made as per the allocations made by the DGS&T?

.This office monitors the quantity allocated to each FOL depot with reference to supply allotted through Dispatch Instructions (DI). Every bill is entered in DI register which is maintained region wise.

Q. How the expenditure is watched?

.The responsibility of monitoring expenditure lies on the part of the DGS&T.  However, this office renders monthly progress of expenditure to the DGS&T in first week of the following month.

Q. How are lubricants procured?

.Separate contracts are concluded by the DGS&T with different firms for supply of lubricants as per the required specifications of various consignees.